Probation Review Process

In addition to the annual progress review, both MPhil and PhD student are required to undergo a Probation Review. For MPhil students, the probation review is conducted at the conclusion of the first half year of candidature (For MPhil students who commenced in S1, the review will be scheduled in November, for MPhil students who commenced in S2, the review will be scheduled in March the following year); For PhD students, it’s scheduled at the conclusion of their first year of candidature. (For PhD students who commenced in S1, the review will be scheduled in November, and if further review is required, then an additional opportunity will be given in March the following year. For PhD students who commenced in S2, the review will be scheduled in March the following year, and if further review is required, then an additional opportunity will be given in July). For clarification, please refer to the table below for review timelines.

Note: Master of Science students will not be required to undergo a probation review, UNLESS they wish to upgrade their candidature to PhD.

The probation review is intended to assist the students by identifying any difficulties in their research program, and providing timely advice on direction and content. For the probation review, the student is required:

  • To produce a substantial probation report before the review meeting, with the intention that these reports contain material that can be used later for the student’s thesis. The guidelines for the report are provided in the next section.
  • To complete an APR form
  • To give a 15-20 minute presentation on the progress and results of their research. The overall review may take up to 40 minutes, including a 10-minute question and answer session with the supervisor present, and 10 minutes in the supervisor’s absence.

Depending on the progress, possible outcomes of the PhD probation review are:

  • a recommendation that the candidate is confirmed as a PhD student,
  • a recommendation that the PhD probationary candidature be further reviewed at a specified date,
  • a recommendation that the student transfer to the MPhil, and submit a master’s thesis instead
  • a recommendation that the candidate is asked to show cause why their candidature should continue.

Possible outcomes of the MPhil probation review are:

  • a recommendation that the candidate is confirmed as a MPhil student,
  • a recommendation that the MPhil candidature be further reviewed at a specified date,
  • a recommendation that the candidate is asked to show cause why their candidature should continue.

 

PhD students who commence in:

 

Semester 1 (March)

APR is held in Oct/Nov

Probation review is held in Oct/Nov; if progress is not satisfactory, then in  March of the following year

Semester 2 (July/August)

APR is held in March

Probation review is held in May/June;  if progress is not satisfactory , then in Jul/Aug

 

MPhil students who commence in:

 

Semester 1 (March)

APR is held in  Oct/Nov

Probation review is held in Oct/Nov.

Semester 2 (July/August)

APR is held in March

Probation review is held in May/June.