The University of Sydney IT Alumni Association (USITAA)

Constitution

This Constitution is granted by the authority of the University of Sydney Alumni Council and approved by the University Senate. It remains in force while the requirements set out herein are being met.

Name

1.

The name of the Association shall be 'The University of Sydney IT Alumni Association'.

Definitions

2.

In this Constitution, unless the context or subject matter otherwise indicates or requires:
'Association' means the University of Sydney IT Alumni Association
'University' means the University of Sydney
'Alumni Council' means the University of Sydney Alumni Council
'Executive Committee' means the Executive Committee of the Association
'Alumni' means graduates of the University of Sydney (including former Diplomates and Honorary Degree holders), as defined in the University Act under the term 'Convocation'

Objectives

3.

The objectives of the Association shall be:

 

(a)

to encourage Alumni to maintain contact with the University, the School of Information Technologies and with each other;

 

(b)

to develop programs and activities to engage alumni in the life of the University and the School of Information Technologies;

 

(c)

to support and promote the interests of the University, the School of Information Technologies and its Alumni

 

(d)

to collaborate where appropriate and possible with the Foundation for Information Technology of the University of Sydney;

 

(e)

other activities as may be incidental or auxillary to the attainment of those objectives.

Finance

4.

(a)

All monies which are received as contributions to the running of the Association or the running of functions managed by the Association (such as meetings and conferences) shall be managed directly by the Executive Committee; shall be maintained in a University financial account (other than international Associations); and reported upon to the University as directed by the Alumni Council.

 

(b)

The funds and property of the Association shall be applied solely towards the promotion of the objects of the Association and no portion thereof shall be paid or transferred directly or indirectly by way of dividend bonus or other means of profit to the members.

 

(c)

All bequests shall be passed directly to the University to be expended as the Vice-Chancellor shall think fit for the promotion of the objectives of the Association after considering any advice provided by the Executive Committee, and in keeping with the terms and conditions of the instrument of the gift (ie Will). No portion of such monies shall be otherwise applied

 

(d)

Any fundraising activities by the Association must be applied to the establishment and support of alumni scholarships, alumni prizes, or to School of Information Technologies priorities. The University's Delegations of Authority to Fundraise and Fundraising Procedures apply.

 

(e)

Monies passed to the University in accordance with clause 4(c) or (d) above may be invested by the University alone or in conjunction with other monies in any manner or mode as may be prescribed by the University of Sydney Act 1989.

 

(f)

In the event of the winding up of the Association, any monies remaining in the Association's accounts shall be transferred to the Alumni Relations Office to be expended in support of alumni programs.

Membership

5.

There shall be three classes of members of the Association, namely Members, Honorary Members and Associate Members.

6.

Members of the Association will include alumni satisfying one of the following criteria:

 

(a)

Alumni who satisfactorily completed a postgraduate degree or diploma with the Basser Department of Computer Science or the School of Information Technologies;

 

(b)

Alumni who satisfactorily completed Honours with the Basser Department of Computer Science or the School of Information Technologies;

 

(c)

Alumni who satisfactorily completed a senior course, a 300 level unit of study or a 3000 level unit of study with by the Basser Department of Computer Science;

 

(d)

Alumni who satisfactorily completed a 3000 or higher level unit of study with the School of Information Technologies;

 

(e)

Alumni who graduated from the following degrees: Bachelor of Computer Science and Technology, Bachelor of Computer Science and Technology (Advanced) and the Bachelor of Information Technology;

 

(f)

Former and current staff of the Basser Department of Computer Science or the School of Information Technologies.

 

Members, once verified, are entitled to vote at general meetings (including the Annual General Meeting)of the Association.

7.           

Current students of the School of Information Technologies, who will be known as Associate Members.

8.

Honorary Membership may be conferred by vote of the Executive Committee upon such persons as in the opinion of the Executive Committee are worthy of this distinction.

9.

Patrons may be appointed by vote of the Executive Committee upon such persons as in the opinion of the Executive Committee are worthy of this distinction.

Executive Committee

10.

The Management of the Association shall be vested in the Executive Committee.

11.

The Executive Committee shall consist of the following persons:

At least six but no more than 18 members of the Association elected at the first General Meeting of the Association and at subsequent Annual General Meetings; and

Head of School of Information Technologies or delegate.

12.

Any vacancy in the membership of the Executive Committee referred to in Section 11 may be filled in a manner to be determined by the Executive Committee for the period to the next annual election to those positions.

13.

At the first meeting of the Executive Committee the Executive Committee will elect from among its members:

 

(a)

a President who shall be President of the Association and President of the Executive Committee;

 

(b)

a Deputy President who shall be Deputy President of the Association and Deputy President of the Executive Committee;

 

(c)

a Secretary;

 

(d)

a Treasurer;

 

(e)

such other officers as the Executive Committee may determine.

14.

The Executive Committee may appoint an Executive Officer and other staff, who may not receive remuneration from the Association. No Committee member is entitled to receive any remuneration for acting in that capacity.

15.           

The names of the members of the Executive Committee and of its officers and the name of the Executive Officer, if any, shall be reported to the Alumni Relations Director who will keep the Alumni Council informed.

16.

The Executive Committee shall meet within three months following the First General Meeting of the Association and following each subsequent Annual General Meeting.

17.

At any meeting of the Executive Committee 4 members or 50% of the members (whichever is the greater number), shall form a quorum.

18.

Subject to the control and direction of the Association and of the Alumni Council, the Executive Committee shall have power to enact regulations to facilitate the management of the affairs of the Association.

Meetings of the Association

19.

An Annual General Meeting (AGM) of the Association may be held each year; a quorum for an AGM will be designated by the Alumni Association.

20.           

General Meetings of the Association, other than Annual General Meetings, may be held at the direction of the President, the Executive Committee, the Alumni Council, or on the requisition of not less than ten (10) members of the Association. A minimum of one weeks notice to members must be provided before an Annual General Meeting is held.

Amendments to the Constitution

21.           

This constitution may be amended by resolution passed at any General Meeting provided that such amendment shall:

 

(a)

have been approved by the Alumni Council;

 

(b)

Have been included in the notice of the meeting; and

 

(c)

have been approved by at least two-thirds of those present (or by proxy) and entitled to vote at the meeting.

Annual Report

22.

The Executive Committee shall submit an Annual Report to the Alumni Council.

Privileges

23.

Provided the conditions set out above are met to the satisfaction of the Alumni Council this Association is granted:

 

(a)

the right to use the Name and Coat of Arms of the University; the Association will be regarded as being incorporated within the University;

 

(b)

the oppportunity to propose a Information Technologies Alumni Association President to membership of the Alumni Council (via election or representation).

 

(c)

The Association will be covered by the University' s Public Liability and Insurance Cover;

 

(d)

The Association will have access to the Alumni Relations Office suite of services comprising promotional and customer service-based benefits; and

 

(e)

other benefits or services as determined by the Alumni Council from time-to-time.